Moving your business can be very stressful. Not only do you temporarily have to postpone service to your clients and customers so that you are able to complete the relocation, you also must stay organized, keep your assets safe and make sure that all equipment get delivered in one piece. Managing employees can also add to the hectic task of relocating your business.
As overwhelming as the task may initially seem, transferring to a new location is normally great for businesses. A bigger building means that you have expanded, going to a busier area will attract more customers and even downsizing has its perks. In the long run, the move will be worth it. Here are a few tips to help moving your business go much smoother.
- Donate Unneeded Items
Decluttering and getting rid of any unnecessary equipment will save you time and money. If you are planning on replacing items, if something is broken or no longer used, get rid of it. Copiers, computers, filing cabinets, old desks, tables and even binders and pencil holders can be donated to charity organizations.
- Start Packing ASAP
Many business owners grossly underestimate the time it takes to pack everything in the office and work areas. It is best to start packing as soon as you are able. Anything that you can go without, go ahead and pack it up. Have employees pack their spaces as soon as possible as well.
- Stay Organized
Inventory every box and keep them organized with clear labels or numbers. Write down a short description of what each box holds, just in case anything is lost or damaged during the move. Staying organized will make unpacking go much smoother. If you are having a moving company assist you with your move, communicate with the employees and let them know how your things are organized.
- Moving Cables
Cables should be removed from computers and appliances or neatly tucked out of the way if the cannot detach. Put these cables in separate bags and label the bags with where the cables should go. Number the bags with the corresponding number on the box that the appliance has been packed in.
- Packing Computers and Electronics
Wrap your computers in thick bubble wrap or blankets. Use tape to keep the wrapping secure. Never stack the monitors or any other components of computers. Be sure to tape down all moving components, covers and lids of electronics. Some printers or scanners come with specific instructions for how they should be moved, so take a quick look at the owner’s manual before you begin.
Take the time to do your research and make sure that your things are protected during the move. Contact your moving company and inquire about their insurance policies as well as workers comp.
- Tell People that Your Business Will Be Moving Ahead of Time
Weeks before the big move, contact clients or put up signs informing customers that your business will be moving to a new location. Change the address and telephone number on your business cards, T-shirts and boxes.
Hiring a professional movers Ottawa company that is familiar with moving businesses will help make your move much less stressful. To learn how Total Move Management can assist you, view our office moving page.